El Dorado County Fire Safe Council
The El Dorado County Fire Safe Council (EDCFSC) has received grant funding from the United States Forest Service and the Grant
Clearinghouse through the California Fire Safe Council.
The project is being funded by a National Fire Plan grant from the USDA Forest Service (FS) through the El Dorado County Fire Safe Council (CFSC)
(Grant Number 10UFS0469). The El Dorado County Fire Safe Council (FSC) wishes to obtain specialized services in order to complete the project.
The project is located in the Grizzly Flat area, El Dorado County; a map of the area is attached
The project located in an area north of Grizzly Flat California in El Dorado County. Vegetation includes mixed conifer forest
with a brush component of Manzanita and other shrub types along with small diameter conifers.
SCOPE OF WORK
Signed permission for treatment has been obtained from a number of the property owners with in the proposed treatment are for this
work to be performed. We anticipate that more landowners will come on board as the project progresses. This means more acres could be added to the current 80 acres.
|This Project will NOT include any work for fire safe clearance work required by Public Resources Code 4291
of Government Code 51182 which is the full responsibility of each private property owner.
The general project area has been delineated on the attached map.
Size of Treatment Area all acreages are approximate: 80 acres
Mastication/mowing acres: 70
Hand treatment and chipping 10 acres
Proposed Action: The objective of the treatment is to reduce surface and ladder fuels and to protect private
property from a wildfire.
Statement of Work Proposed for Grizzly Flat Shaded Fuel Break (GF 6/7)
The El Dorado County Fire Safe Council (EDCFSC) has received grant funding from the United States Forest Service through the California
Fire Safe Council Clearinghouse. The purpose of this grant is to plan and perform strategic fuels reduction to reduce the threat of catastrophic wildland fire
within the vicinity of Grizzly Flat, California. This area is identified as a high priority fuels reduction area in Grizzly Flat Community Wildfire Protection
Plan. The Project is located North and East of Grizzly Flat an unincorporated community El Dorado County, California. The project area can be accessed
from Grizzly Flat Road and String Canyon Road.
The project is being funded by a National Fire Plan grant from the USDA Forest Service (FS) through the California Fire Safe Council (CFSC)
(Grant Agreement Number 10USFS-0469). Therefore, it is subject to 2 CFR 215 and 2 CFR 215 as amended by the FS in 7 CFR 3019; OMB Circular 230 (A-122); and
OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations and A-133 as implemented in 7 CFR 3052. The basis for this agreement is
for the support or stimulation of a public purpose under the Cooperative Forestry Assistance Act of 1978 PL 95-313.92 Stat. 365, 16 U.S.C. 2104-2114 as
amended and the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 2009, P.L. 110-329. The El Dorado County Fire Safe Council
(FSC) wishes to obtain specialized services in order to complete the project.
Site location includes Sections 10, 11, 14, 15 T9N, R13E, El Dorado County; see attached map.
The project area is near a rural residential development located on a ridge top bordered by the US Forest Service on the east and south
and active timber production to the west and north.
Elevation ranges from 3500 to 4000 feet. Within the project area designated for this grant, no watercourses more significant than a Class III exist.
This project entails removing un-merchantable sized trees and brush to create a modified shaded fuel break. No ground disturbing
equipment (i.e. bulldozer or excavator pushing soil) will be utilized. The shaded fuel break will be constructed by combination of treatments to
include mechanical, hand crews utilizing hand tools, chipping and may include pile and burns. The type of treatment will depend on topographic
variables, vegetation cover, and abilities of contractor.
The preferred fuel reduction treatment is mechanical mastication with hand limbing of residual trees 8 feet above the ground. The Grizzly
Flat fuel break will be constructed as a linear feature 200 to 500 feet wide. The fuel break will be constructed using a combination of treatments described below.
The objective of the treatment is to reduce surface and ladder fuels and to protect resources from a wildfire.
The GF 6 & 7 shaded fuel break will be constructed as a linear feature 200 to 500 feet wide on the north and south side of Grizzly
Flats (see attached map) for a total of 220 acres. Shaded Fuel Breaks are generally constructed using a combination of the treatments described below.
The object of the treatment is to reduce fuels in high surface fuel areas to protect structures from wildfire. Permission has not been granted from all
the private landowners at this point so the actual project layout is not completed and the size of the project may be reduced depending on the private
Mastication: The use of rubber tired or tracked vehicles to cut, chip, and scatter all shrubs and small trees up to 10"
(diameter at breast height, 41/2 feet above the ground on the uphill side) dbh(diameter at breast height) on site. Trees should be spaced approximately 20
feet between the boles. Trees in order of importance and to be retained on site if possible: 1) Sugar Pine, 2) Dogwood, 3) Ponderosa Pine, 4) Doug Fir,
5) Black Oak, 6) Cedar and 7) White fir. Retention of these trees is important but meeting the spacing requirements is still the important consideration.
All trees not removed will be limbed up in the project area up to 8 feet above the ground surface. Brush cover should be reduced by creating a mosaic of
treated and untreated shrubs. Openings between shrubs should be twice the height of the shrubs and 50-70% of the shrubs should be treated. Brush that is
treated should be cut to the maximum of 6 inches in height. No individual pieces of cut material should be greater than 4 feet long. All masticated
stumps should be cut to within 6 inches of the ground. No debris should average more than 6 inches in depth
over the entire project area. All cut vegetation will be kept within the unit boundaries. Any cut vegetation falling into ditches, roads,
road banks, trails, or adjacent units should immediately be removed.
Hand Thin Hand thinning, chipping and pile burning should be accomplished using a hand crew with chainsaws. The contractor
will be required to cut material up to 8"dbh with 20'x20' spacing between leave trees. All brush species will be cut. All uncut trees will be limbed
up to8 feet above the ground and limbed material treated by chipping or piling for burning. Trees in order of importance and to be retained on site if
possible: 1) Sugar Pine, 2) Dogwood, 3) Ponderosa Pine, 4) Doug Fir, 5) Black Oak, 6) Cedar and 7) White fir. Retention of these trees is important but
meeting the spacing requirements is still the important consideration. All trees not removed will be limbed up in the project area up to 8 feet above
the ground surface.
Piling and Pile Burning: Burning will only be considered after consultation with the project coordinator and the landowner.
All dead and down material greater than 1 inch in diameter and up to 3 inches in diameter and all cut material greater than 1 inch in diameter and up
to 3 inches in diameter will be piled in piles for burning. Piles should be constructed compactly beginning with a core of fine fuels and minimizing
air spaces to facilitate complete combustion. Piles will be constructed no taller than 5 feet nor wider then 6 feet in diameter and located away from
trees to prevent damage to the residual trees when burning. Each pile will be lined with fire line to mineral soil up to 3 feet wide. Piles will be
covered with water resistant paper a 4'x4' square to cover the fine material in the center of the piles.
Contractor will be required to get all necessary permits for burning and burn the piles at the direction of the project coordinator
after the rainy season has started. Contractor will be required to have an engine on site during the burning and to provide a small engine for patrol.
As the piles burn down the contractor must push the unburned material on the inside of the fire line into the pile to burn up all pile residual.
Chipping: Chipping is the preferred method of disposal of hand cut material and will be used as an alternative to burning
near homes and where access permits the chipper to be brought close to the cutting area. The chips may be removed from the site and converted to energy
for other products or scattered throughout the project area.
Identification of Protected Species or Other Critical Resources:
With all environmentally sensitive areas, identification and avoidance during project implementation is important. Should any sensitive resources
be found during project implementation, the area should be avoided until the appropriate agencies review the situation.
If burning is chosen the appropriate permits must be acquired for the Eldorado County Air pollution Control District and the local
CDF and/or Pioneer Fire Protection District.
Please prepare bids for the project based on a cost per acre.
Other responsibilities of the Contractor include:
- Contractor will work with the Project Coordinators, El Dorado County Fire Safe Council and the Grizzly Flat Fire Safe Council
to insure compliance with the guidelines, conditions and criterions of the grant.
- Contractor will include enough layout time and supervision time in bid to assure public safety and compliance with property
owner and EDCFSC requirements.
- Contractor will be sensitive to and responsive to property owner's desires within the objectives of the Grant and this contract.
- Contractor will be responsible for crew's safety and sanitation needs.
- Contractor shall comply with all established administrative processes (monthly contractor's reports and invoicing) of the EDCFSC.
- Contractor will protect any areas from disturbance that have been identified as an archaeological site, endangered plant or animal
habitat, or watercourses. These areas, if any, will be discussed at the pre-operations meeting and will be considered as equipment exclusion zones.
- Contractor will be responsible for ensuring protection of structures, property improvements, power lines and other utilities.
- Residual trees will be protected from skin ups and damage.
- The following fire plan, used by the US Forest Service for their contracts, will be used by the contractor awarded the contract.
FIRE PLAN FOR CONSTRUCTION AND SERVICE CONTRACTS
(Ref: FSH 6309.32 and 6309.11)
The provisions set forth below outline the responsibility for fire prevention and suppression activities and
establish a suppression plan for fires within the contract area. The contract area is delineated by map in the contract. The provisions set forth
below also specify conditions under which contract activities will be curtailed or shut down.
- Shall abide by the requirements of this Fire Plan.
- Shall take all steps necessary to prevent his/her employees, subcontractors and their employees from setting fires not required in
completion of the contract, shall be responsible for preventing the escape of fires set directly or indirectly as a result of contract operations, and
shall extinguish all such fires which may escape.
- Shall permit and assist in periodic testing and inspection of required fire equipment. Contractor shall certify compliance with specific
fire precautionary measures in the fire plan, before beginning operations during Fire Precautionary Period and shall update such certification when operations change.
- Shall designate in the fire plan and furnish on Contract Area during operating hours a qualified fire supervisor authorized to act
on behalf of Contractor in fire prevention and suppression matters.
- Shall complete the Contractor's Plan Regarding Personnel and shall furnish the Contracting Project Coordinator (CO) with a copy prior
to commencing work at the site. Shall currently advise the CO of any changes in personnel as the changes occur. Shall revise Section 6.B to reflect
current activities upon request of the CO.
- Fire Safe Council
- The Project Coordinator may conduct one or more inspections for compliance with the fire plan. The number, timing, and
scope of such inspections will be at the discretion of the Fire Safe Council. Such inspections do not relieve the Contractor of responsibility
for correcting violations of the fire plan or for fire safety in general, as outlined in paragraph 2.A above.
- TOOLS AND EQUIPMENT
The Contractor shall comply with the following requirements during the fire precautionary period as defined by unit administering contracts
unless waived in writing:
- The Fire Precautionary Period is July 15, 2011 to Official end of fire season.
- Contractor shall equip each operating tractor and any other internal combustion engine with a spark arrester, except
for motor vehicles equipped with a maintained muffler as defined in C.P.R.C. Section 4442 or tractors with exhaust-operated turbochargers.
Spark Arresters shall be a model tested and approved under Forest Service Standard 5100-1a as shown in the. National Wildlife Coordinating
Group Spark Arrester Guide, Volumes 1 and 2, and shall be maintained in good operating condition.
- Contractor shall meet minimum requirements of Sections 4427 and 4428 of the California Public Resources Code (C.P.R.C.).
Fire tools kept at each operating landing shall be sufficient to equip all employees in the felling, yarding, loading, chipping, and material
processing operations associated with each landing.
- Trucks, tractors, pickups and other similar mobile equipment shall be equipped with and carry at all times a size 0 or larger shovel with an
overall length of not less than 46 inches and a 2-1/2 pound axe or larger with an overall length of not less than 28 inches.
- Contractor shall equip each internal combustion piece of equipment, ie. fuel truck, and mastication equipment with a fire
extinguisher for oil and grease fires (4-A:60-B:C).
- Contractor shall equip each mechanized harvesting machine with hydraulic systems, powered by an internal combustion engine (chipper,
feller/buncher, harvester, forwarder, hot saws, stroke delimber, etc), except tractors and skidders, with at least two 4-A:60-B:C fire extinguishers or
equivalent. In addition, concentrations of wood dust and debris shall be removed from such equipment daily. Additional extinguishers and sizes may be
required at landings in accordance with Section 5.
- Each power saw shall be equipped with a spark arrester approved according to C.P.R.C. Section 4442 or 4443 and shall be maintained in
effective working order. One fire extinguisher meeting specifications of C.P.R.C. Section 4431 shall be kept with each operating power saw. A size 0 or
larger shovel with an overall length of not less than 38 inches shall be kept with each gas can but not more than 300 feet from each power saw when used
off cleared landing areas.
- Contractor shall meet minimum requirements of Section 4430 of the California Public Resources Code (C.P.R.C.). Contractor shall provide
a water tank truck or trailer on or in proximity to Contract Area during Contractor 's Operations hereunder during Fire Precautionary Period unless
otherwise agreed. When Project Activity Level B or higher is in effect, a tank truck or trailer shall be on or immediately adjacent to each active
landing unless otherwise excepted when hot saw technology is being used. See Section 5 for specific contract requirements.
- The tank shall contain at least 300 gallons of water available for fire suppression. A water sprinkling tank truck will meet
this requirement if provision is made to insure that the minimum of 300 gallons is available for fire suppression at all times. Ample power and
hitch shall be readily available for promptly and safely moving tank over roads serving Contract Area. Tank truck or trailer shall be equipped with
- Pump, which at sea level, can deliver 23 gallons per minute at 175 pounds per square inch measured at the pump outlet. Pumps
shall be tested on Contract Area using a 5/16 inch orifice in the Forester One Inch In-Line Gauge test kit. Pump shall meet or exceed the
pressure value in the following table for nearest temperature and elevation:
- The pump outlet shall be equipped with 1-1/2 inch National Standard Fire Hose thread. A bypass or pressure
relief valve shall be provided for other than centrifugal pumps.
- 300 feet of 3/4-inch inside diameter rubber-covered high-pressure hose mounted on live reel attached to pump with no
segments longer than approximately 50 feet, when measured to the extreme ends of the couplings. Hose shall have reusable compression wedge
type 1-inch brass or lightweight couplings (aluminum or plastic). One end of hose shall be equipped with a coupling female section and the
other end with a coupling male section. The hose shall, with the nozzle closed, be capable of withstanding 200 PSI pump pressure without
leaking, distortions, slipping of couplings, or other failures.
- A shut-off combination nozzle that meets the following minimum performance standards when measured at 100 P.S.I. at the nozzle:
||6 - 20
- Sufficient fuel to run the pump at least 2 hours and necessary service accessories to facilitate efficient operation of the pump.
- State Law. The Contractor shall comply with all applicable laws of the State of California. In particular, see California Public Resource Codes.
- Permits Required. The Contractor must secure a special written permit from the District Ranger or designated representative before
engaging in any of the activities listed below. The terms and conditions of any of the permits required for this contract are as shown on copies attached to the Fire Plan.
- Blasting and Storage of Explosives and Detonators. (Explosives Permit required by California Health & Safety Code, Section 12101.)
- Air Pollution. (Issued by local State or County Air Pollution Control Districts, as applicable.)
- Camp, Lunch and Warming Fires.
- Welding and Cutting.
- Regulations for Burning. Before setting any fires whatsoever, the Contractor shall notify the CO of his/her intentions. Special
care shall be taken to prevent scorching or causing any damage to adjacent structures, trees, and shrubbery. Piles of material to be burned shall be of
such size and so placed that during burning no damage shall result to adjacent objects.
- Smoking and Fire Rules. Smoking shall not be permitted during fire season, except in a barren area or in an area cleared to
mineral soil at least three feet in diameter (CPRC 4423.4). In areas closed to smoking, the CO may approve special areas to be used for smoking. The
Contractor shall sign designated smoking areas. Contractor shall post signs regarding smoking and fire rules in conspicuous places for all employees
to see. Contractor's supervisory personnel shall require compliance with these rules. Under no circumstances shall smoking be permitted during fire
season while employees are operating light or heavy equipment, or walking or working in grass and woodlands.
- Storage and Parking Areas. Equipment service areas, parking areas, and gas and oil storage areas shall be cleared of all
flammable material for a radius of at least 10 feet unless otherwise specified by local administrative unit. Small mobile or stationary internal
combustion engine sites shall be cleared of flammable material for a slope distance of at least 10 feet from such engine. The COR shall approve
such sites in writing.
- Welding. Contractor shall confine welding activity to cleared areas having a minimum radius of ten feet measured from place of welding.
- Blasting. Contractor shall use electric caps only unless otherwise agreed in writing. When blasting is necessary in
slash areas, a watchperson equipped with a size 0 or larger shovel with an overall length of not less than 46 inches and a filled backpack can
(4 or 5 gallon) with hand pump shall remain in the immediate area for an hour after blasting has been completed.
- Oil Filter and Glass Jugs. Contractor shall remove from National Forest lands oily rags and used oil filters and shall
prohibit use of glass bottles and jugs in Contractor's Operations.
- Reporting Fires. As soon as feasible but no later than 15 minutes after initial discovery, Contractor shall notify
Forest Service of any fires on Contract Area or along roads used by Contractor.
- Communications. Contractor shall furnish a serviceable telephone, radio-telephone or radio system connecting each operating side
with Contractor's headquarters. When such headquarters is at a location which makes communication to it clearly impractical, Forest Service may accept
a reasonable alternative location. The communication system shall provide prompt and reliable communications between Contractor's headquarters (or
agreed to alternative) and Forest Service via commercial or Forest Service telephone. The communications system shall be operable during Contractor's
Operations in Fire Precautionary Period described in Section 3 and during the time fire patrolperson service is required. A radio-equipped fire
patrolperson vehicle will satisfy this requirement if in operation during the time required except during PAL levels "D" and "Ev". See Section 5 for
other communication requirements when operating on "D" and "Ev" days with hot saw technology. A CB is not acceptable communication because FCC
Regulations prohibit commercial use.
- Fire Patrol Person. Contractor shall furnish a qualified fire patrolperson each operating day when Project Activity Level B
or higher is in effect. When on duty, sole responsibility of patrolperson shall be to patrol the operation for prevention and detection of fires, take
suppression action where necessary and notify the Forest Service as required by Section 5.
By agreement, one patrolperson may provide patrol on this and adjacent projects or sales.
- Time of Snag Felling or masticating. Unless the felling of dead trees would interfere with the felling, skidding or yarding
of green timber or be a safety hazard, or be prevented under Section 5, required felling of dead trees shall be concurrent with the felling of live
timber. There shall be reasonably timely felling of dead trees to facilitate utilization and protection from fire.
- Clearing of Fuels. Contractor shall clear away, and keep clear, fuels and logging debris from welding equipment, refueling
equipment and refueling sites and equipment listed in California state law within a 10 feet radius.
- EMERGENCY MEASURES
The table set forth below establishes work restrictions and fire precautions that the Contractor must observe at each activity level.
The restrictions are cumulative at each level.
The Forest Service, in its sole discretion, may change the predicted activity level if the current fire suppression situation, weather
and vegetation conditions warrant additional restriction of activities. Contractor shall obtain the predicted Project Activity Level by
calling the following phone number
530-644-6048 press 11 before starting work each day. If practicable, Forest Service will determine the
following day's activity level by 6:00 PM local time. If predictions made after 6:00 PM are significantly different than originally
estimated, Forest Service will inform Contractor when changes in restrictions or industrial precautions are indicated.
The following definitions shall apply to these Project Activity Levels:
Forest Service may change the Project Activity Levels to other values upon revision of the National Fire Danger Rating System and may change the specific
Project Activity Levels and/or requirements when such changes are necessary for the protection of the National Forest. When sent to Contractor, the
revised Project Activity Levels will supersede the levels below.
- Cable Yarding Systems: A yarding system that takes logs from the stump area to a landing using an overhead system of
winch-driven cables to which logs are attached with chokers or grapples.
- Hot Saw Technology or mastication equipment: A harvesting or shredding system that employs a high-speed (>1100 rpm) rotation felling
heads or mastication heads
- Sunset: The time that sunset is reported in the local newspaper for that day.
- Except for Project Activity Level days "E after 1:00 PM local time" and "E", Forest Service may issue substitute precautions(s) of the
requirements below. Such agreements shall prescribe measures to be taken by Contractor to reduce risk of ignition and/or spread of fire.
PROJECT ACTIVITY LEVEL –EMERGENCY PRECAUTIONS
Table version 6/13/2006
PROJECT ACTIVITY LEVEL
||Project Activity Requirements
||Minimum required by Section 3
- PAL levels are cumulative, Ev level would include all preceding PAL requirements.
- A fire patrolperson is required for mechanical operations from cessation of operations until 2 hours after
operations cease or sunset, whichever occurs first.
- Tank truck or trailer shall be on or adjacent to each active landing.
- When hot saw technology is being used, the tank truck or trailer (B2 above) may serve dual purpose as active
landing tank truck provided it shall be kept readily available for use as follows:
- Within one quarter mile of the operating hot saw technology; and
- Within 10 minutes of the active landing; and
- Effective communications exist between hot saw technology and active landing.
Otherwise, there shall be a tank truck or trailer at both the active landing and within one quarter mile of the operating hot saw technology.
- (Additional restrictions specified by the forest.)
- The following operations are prohibited from 1:00 PM until 8:00 PM local time:
- Operations using hot saw technology are prohibited between 1:00 PM and sunset local time. Hot saw technology operations
may continue if Contractor provides a portable fire suppression system capable of extinguishing a 20-foot by 20-foot wild land fire within
five (5) minutes of discovery. The following equipment will meet the requirements above:
- Compressed Air Foam System with minimum requirements of 20 gallons stored energy, 100 feet of 1 inch hose and adjustable
1 inch nozzle, minimum discharge range of 60 feet and 1 spare air cylinder; or
- All terrain tank truck or equivalent capable of traveling throughout the cutting unit, containing not less than 300
gallons of water and complies with all tank truck requirements of Section 3. All terrain tank truck or equivalent may serve dual purpose
as active landing tank truck provided:
Otherwise there shall be a tank truck at the active landing and an
all terrain tank truck or equivalent with the hot saw technology.
- Tank truck or equivalent shall be kept readily available to extinguish a fire within 5 minutes of discovery
of the operating hot saw technology,
- Tank truck or equivalent shall be no further than 10 minutes
travel time to the active landing,
- A 4-A:80-B:C extinguisher is maintained at the landing fire
tool box and,
- Effective communications exist between the hot saw
technology, active landing and all terrain tank truck or equivalent.
- (Additional restrictions specified by the forest.)
- The following restrictions apply:
- No blasting after 10:00 AM
- Welding or cutting of metal only by special permit
- No Burning without a permit
- The following activities may not operate after 1:00 PM local time unless
fire patrolperson(s) walks all areas operated that day once per hour until
sunset local time and has the capability of notifying the designated
Forest Service Dispatch Center within fifteen (15) minutes of discovery
of a fire:
- Track-laying equipment
- Chipping outside of landings and roadbeds
- Equipment using Hot Saw Technology
- Chainsaw operations outside of landings and roadbeds
- Tree felling operations
- Ripping roads and landings
- Cable-yarding employing motorized carriages..
- (Additional restrictions specified by the forest.)
- The following operations are prohibited:
- Welding or cutting metal
- Following activities may operate when fire patrolperson walks from 9:00 AM until local sunset all areas once per
hour that were mechanically operated that day.
- Activities that may operate all day:
- Hauling and loading of logs decked at approved landings.
- Hauling and loading of chips piled at approved landings.
- Equipment servicing at approved sites.
- Roads: Dust abatement or rock aggregate installation (does not
include pit or quarry development)
- Chainsaw or stroke delimber operation associated with loading at
approved landing sites.
- All other Operations are permitted until 1:00 PM local time subject to
- When hot saw technology is being used a tractor or other equipment
with blade capable of constructing fire line, shall be on standby and
immediately available. Tractor will have effective communications with
hot saw technology and be within one quarter mile of hot saw
technology to quickly reach and effectively attack a fire start.
- (Additional restrictions specified by the forest.)
||The following activities may operate subject to B1. and B2.
- Hauling and loading of logs decked at approved landings.
- Hauling and loading of chips piled at approved landings.
- Equipment at approved sites may be serviced.
- Roads: Dust abatement or rock aggregate installation (does not include pit development).
- Chainsaw operation associated with loading at approved landings.
- REPORTING ALL WILDFIRES
- Contractor's employees shall report all fires as soon as possible but no later than 15 minutes after initial discovery to any
of the following Forest Service facilities and/or personnel listed below, but not necessarily in the order shown:
||Office Address and/or telephone
||Home address and/or telephone
|Nearest FS Station
When reporting a fire, provide the following
Call back telephone number;
Legal description (Township, Range, Section); and
Descriptive location (Reference point);
Rate of Spread; and
- Contractor's Plan Regarding Personnel. The Contractor shall, prior to commencing work, furnish the following information relating to key personnel
||Address and/or telephone
||Contractor to Provide
||Contractor to Provide
Members of the El Dorado County Fire Safe Council, the Project Coordinator and members of the Grizzly Flat Fire Safe Council will evaluate the proposals.
Evaluation and selection will be based on experience in doing this type of work, approach to the proposal, understanding the project, references, cost, and type
of equipment to be used by the contractor.
The maximum amount of funds available for contracted services in this grant is not known due to the reduction in the amount of original acreage.
The selected candidate must acknowledge and affirmatively indicate that he/she can provide the tasks outlined in the Scope of Work within a reasonable cost.
A qualifying proposal must address all of the following items:
- Letter of Interest, including a statement that the proposal will perform outlined services.
- Cover Sheet with the following information:
- Title of Proposal
- Name and Address of Firm
- Contact person, Telephone Number and Fax Number.
- Understanding of the Project: The contractor shall provide a brief response that demonstrates an understanding of
the fuels treatment within the project area that clearly describes his or her ability to reduce hazardous fuel loads in the project locations.
- Approach and Objectives: The contractor shall briefly outline how their proposal will be responsive to the Scope of
Work. The contractor will also provide a description of equipment they will use in accomplishing the contract. Mastication equipment should have
a self leveling cab with tracks to work on steep ground greater than 30 % slope. The mastication head should operate at high speeds so that the
masticated material will be small in size and not in shreds. Type of equipment and type of mastication head will be used to determine award of
the contract as well as best price per acre.
- Qualifications of Key Personnel: The contractor shall provide the names of the key people who will be working on this
project, their role in the project, and a synopsis of their experience relevant to these roles. Expertise in the development of fuel breaks is
- References: The contractor shall provide a minimum of three recent references from similar or related projects, including an
appropriate contact name, telephone number and e-mail address (if available).
- License requirement: The contractor must have a California Licensed Timber Operators (LTO) "A" license and understand the forest practice rules.
Provide your LTO number in the proposal.
- Cost Proposal: The contractor shall provide a total project cost as well as a per acre cost that covers all work and
responsibilities described in the Project Description and Scope of Work. Please prepare bids for the project based on a cost per acre. Mastication
area is an area that will have a combination of mechanical treatment and possibly hand treatment.
- Driving Record and Insurance: Contractor must maintain a valid driver's license. The successful
applicant must provide proof of current auto, liability, and workman's compensation insurance.
- Automobile Liability Insurance of not less than $500,000 is required in the event motor vehicles are used by the Contractor.
One million dollars ($1,000,000) per accident for bodily injury and property damage combine single limit.
- Workers Compensation coverage: Contractor shall maintain workers' compensation insurance for all of its employees.
- Commercial General Liability Insurance of not less than Two Million dollars ($2,000,000) combined single limit per
occurrence for personal injury liability, bodily injury and property damage. Two million dollars ($2,000,000) aggregate.
Release request for proposal
March 25, 2011
April 7, 2011
April 22, 2011
Review and Selection of Contractor
April 27, 2011
May 2, 2011
May 2, 2011
August 31, 2011 or end of extension period if necessary
One original and three copies must be mailed to the El Dorado County Fire Safe Council, P. O. Box 1011, Diamond Springs, CA
95619 and postmarked no later than April 22, 2011. Receipt of the proposal will be acknowledged via email, if available, or by fax. No proposals
will be accepted after this deadline. Address any questions to Barry Callenberger listed on the first page.
The FSC shall make payment of the Contractor's invoice within 30 days of the FSC receipt of Funds from the Grant Clearinghouse
to cover the amount of the invoice. In order to receive reimbursement under the described Project, the Contractor shall provide an "Invoice for
Services" detailing services performed by task and actual costs. The Contractor shall not be reimbursed for any additional expenses incurred
beyond this maximum amount available.
- Rates. In consideration of Contractors fulfillment of the promised work, the FSC shall pay Contractors at a Per Acre Rate accepted
and authorized by the FSC.
- Expenses. No travel or other expenses will be reimbursed by FSC.
- Maximum Amount. The maximum payments under this Agreement shall be no more than stated in the award contract agreement for professional
services, provided, however, that such amounts shall not be construed as guaranteed sums, and compensation shall be based upon services actually rendered
and expenses actually incurred.
- Budget Contingency Clause. If funding for any fiscal year is reduced or deleted by the CFSC for purposes of this program, the FSC shall
have the option to either cancel this Agreement with no liability occurring to the FSC, or offer an agreement amendment to Contractor to reflect the reduced amount.
METHOD OF PAYMENT.
Invoices. All payments for compensation and reimbursement for expenses shall be made only upon presentation by Contractor to
the FSC of an itemized billing invoice in a form acceptable to the FSC which indicates, at a minimum, Contractor's name, address, Social Security
or Taxpayer Identification Number, a description of the tasks completed during the billing period, and the approved task rate.
Available Funds. The maximum funding available for contracting services shall be determined by the bid price and the acres
accomplished by the contractor
The program or activities conducted under this agreement will be in compliance with the nondiscrimination provisions contained in
Titles VI and VII of the Civil Rights Act of 1964, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259); and other nondiscrimination
statutes: namely, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the
American's with Disabilities Act of 1990. They will also be in accordance with regulations of the Secretary of Agriculture (7CFR-15, Subparts A & B),
which provide that no person in the United States shall on the grounds of race, color, national origin, gender, religion, marital or family status, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal
financial assistance from the U.S. Department of Agriculture or any agency thereof.
The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions
or policies of the California Fire Safe Council or the U.S. Government. Mention of trade names or commercial products does not constitute their endorsement
by the U.S. Government.
Yellow highlight indicates those land owners that are participating at the present time.